Band director info

Thank you for choosing to participate in the 11th Annual Lost Pines Marching Festival. Please read the following information carefully and convey the appropriate information to your band parents, students, and bus drivers. If there is anything we can do to make your trip more successful and enjoyable, please let us know. We look forward to seeing you on October 4th.

Parking

Buses will park on the north side of the stadium. Equipment trucks will park on the west side of the stadium between the warm up areas. Spectators will park on the northeast & behind the visitor stands. There will be overflow parking in the field directly behind the visitor stands if needed. Parking monitors and signage along highway 21 will direct spectators and bands to the correct areas. Spectators enter the stadium through the ticket booth entrance on the north side of the stadium. See attached diagram of Memorial Stadium for additional information.

*There will be room on the outside of the bus and judge’s parking lots for bands to set up shade canopies, and/or tables to serve students. Please limit these areas, so that all bands may have room.*

Upon Arrival

Check in at the Band Hosting tent immediately upon arrival so that we will know you are on site. You will be met at the band hosting station by a host who will accompany you and your band throughout your warm up and performance. Please note that there are no changing facilities on site.

Wristbands &
Badges

Your director badges, student, parent helper, & bus driver wristbands will be given to you when you check in.

Equipment Loading/
Unloading

Please note that all band equipment will need to be loaded and unloaded in the equipment truck parking lot. Each band will be allowed a few spaces to park, unload, and set up equipment. Please stay within your area, so that we have enough room for each band.

Band/Pit Warm-up

The schedule here lists your assigned band warm-up area. You may only warm up in the areas designated on the map below, during the assigned warm up times. The warm up areas are large and should be able to accommodate your full band, however, if you wish to have a separate area for your pit to warm up, you are welcome to use the west side of the equipment truck parking lot. Water will be available at all warm-up sites.

Electricity

Electrical outlets for pit/front ensemble equipment are available to performing bands on the press box side of the track.

Timing

The scoreboard clock will be the official competition clock for set-up and performance times. Our gate monitor will inform you of when your time will begin. We encourage directors to adhere to UIL guidelines; however, there will be no penalty should your music or exit off the field exceed ten minutes. Written notification of timing will be included in your check-out information.

Scoring & Awards

Prelims performance followed by a clinic with a judge.

Judging Format -50% Music, 50% Visual -

Prelim Awards - Outstanding Band in each UIL Class

Outstanding Colorguard in each UIL Class

Outstanding Percussion in each UIL Class

Finals Awards - Overall Caption Awards for Music, Visual, Colorguard, Percussion,

and Drum Majors.

1st, 2nd and 3rd place for the top 3 bands in finals.

Top 10 scoring bands will advance to finals regardless of Class. Best in class groups not in top ten will have the option to perform in exhibition at the beginning of finals. Finals performance order will be determined by a draw.

A scoring recap sheet will be available during the awards ceremony.

*Please have your drum major(s), colorguard, percussion representatives ready to report to the track at the south gate before the awards ceremony. The announcer will call for the drum majors to report to the track when it is time for the awards to be presented.

Entrance,Exit,& Clinic

All bands will enter through the south gates. Band members will exit at the north side of the stadium, and all pit equipment and props will exit back through the south gate. (See Map Below). After your band’s prelim performance your host will guide you to the judges clinic area directly behind the pressbox. Once your clinic is over and your band has put away their instruments, they may re-enter the stadium to watch the other bands perform. Have your band sit together on the home side of the stadium. If necessary, we will open up the visitors side of the stadium for bands only.

Admission

Adults - $15 Students and children over 5 - $5 children under 5 - free

Wristbands are required for exit and re-entry.

There are no VIP passes for this event. Please tell your admin and special guests that they must have a ticket.

Concession & Merchandise

A full concession stand will be available with various food and drinks. Directors can pre-ordrer group meals. A link will be sent out to all directors in advance.

ATTENTION: Outside food is not allowed inside the stadium. Due to safety concerns, BISD does not allow using grills or other means to cook meals on stadium grounds.

Official Lost Pines Marching Festival Merchandise will be available for purchase at our merchandise table.

Videos &
Recorded Judges Comments

Each band will be provided with a video and recorded judges comments via Google Drive, shortly after each performance. Please notify us if you are unable to access Google Drive and need your recordings in a different format. Directors will be provided with a link to their personal Google Drive prior to the festival.

Checkout & Director’s Hospitality

Each band's judges comment/score sheets will be available in the press box at the conclusion of the prelim and finals performances.

Directors are welcome to visit the hospitality room in the press box, where they may watch bands and enjoy food and drinks provided by our band boosters. Please note that this is for directors only.